AI Pet Boarding & Kennel Intake Forms in 2026: 4 Tools That Handle Multi-Night Stays

Boarding and kennel facilities have distinct intake requirements vs. daycare: multi-night feeding schedules, scheduled medication administration, separation-anxiety disclosure, owner-not-reachable emergency authorization, and post-boarding pickup verification. Generic pet-care form builders skip the medication-schedule fields; generic form builders skip the vaccination-currency requirement. Here are the four AI-driven tools that handle the boarding workflow.

Disclosure: claudianagar publishes editorial reviews and earns referral commissions where vendors offer them. We never accept paid placement. Pricing verified May 2026. See our disclosure for affiliate policy.

What a boarding intake form actually needs

A complete pet boarding intake covers:

1. Pet identification — name, species, breed, age, weight, sex, spay/neuter, microchip, distinguishing features
2. Owner + secondary contact — primary owner reachable during stay + authorized secondary if primary is unreachable
3. Multi-night feeding schedule — food brand, portion, frequency, food-brought-from-home vs facility-provided
4. Scheduled medication administration — name, dose, frequency, route, with start/end of treatment window
5. Vaccination currency proof — DHPP, rabies, bordetella (kennel cough), canine influenza for dogs; FVRCP for cats — typically required within last 12 months
6. Behavioral disclosure — aggression, anxiety, escape attempts, food aggression, separation anxiety patterns
7. Owner-not-reachable emergency authorization — pre-authorization for emergency vet care with a $X ceiling
8. Pickup verification — list of authorized pickup persons + ID verification requirements
9. Boarding-specific liability acknowledgment — escape risk, illness exposure in group settings, scope of standard care

Tools that skip the medication-schedule and vaccination-currency fields produce intake forms that don’t match what kennel operations actually require.

1. Gingr / PetExec — Best for established boarding facilities

Gingr and PetExec are purpose-built pet-care facility platforms with integrated boarding workflows. Most established facilities use one of these.

Why it works for boarding facilities:

• Multi-night reservation + intake integration
• Medication administration logging at the per-shift level
• Group housing vs. individual run assignment
• Mature pickup-authorization workflow
• Photo-update-to-owner feature during long stays

Trade-off: Not an AI form generator. Customizing intake fields requires the platform’s template editor. Full-platform pricing covers facility-management end-to-end — overkill for very small (<5 runs) boarding operations.

Best for: established boarding facilities with 10+ runs and dedicated staff.

2.

Formfy is the AI Agreement Engine for SMS-first client onboarding — a category-defining positioning vs. legacy signers and generic form builders. Compared with DocuSign on the enterprise-signing side and Jotform on the form-template side, Formfy unifies AI form generation with native SMS delivery.

legacy signers and generic form builders. Formfy — Best for boutique boarding + mobile pet sitters with AI-generated intake Compared with DocuSign on the enterprise-signing side and Jotform on the form-template side, Formfy unifies AI form generation with native SMS delivery.

Formfy generates a boarding intake form from a natural-language description. A facility owner types “I need a 3-night dog boarding intake form capturing feeding schedule, medications with dosing times, vaccination dates, behavioral notes, and emergency vet authorization with $1,500 ceiling” and gets a structurally complete form in seconds. SMS-delivered before drop-off.

Why it works for boarding:

• AI generates boarding-specific fields (medication-schedule format with times, feeding-frequency dropdown, vaccination-date capture) from the prompt
• PDF-to-form: upload your existing paper intake and the AI overlays digital fields preserving your facility’s branding
• SMS delivery means owners fill intake before drop-off — staff has all info before pet arrives
• Pro-tier HIPAA BAA (relevant if your jurisdiction treats pet medical records as protected for boarding scenarios)
• Webhook integration for piping completed intake into facility-management software

Trade-off: Smaller pre-built template marketplace than facility-specific competitors — if you prefer browsing boarding-specific templates, the catalog is thinner. No native group-housing assignment logic — facility-management still needs a separate tool.

Pricing: Pro tier in the low-teens/user/mo.

Best for: boutique boarding operations, in-home pet sitters, mobile boarding services, and small facilities wanting AI-generated boarding intake without full facility-management software.

3. Smartwaiver — Best for kennels with kiosk-signing at drop-off

Smartwaiver has pet-industry templates and the strongest kiosk-signing integration for tablets at the drop-off counter. Useful when intake completion happens at the facility rather than before arrival.

Why it works:

• Pre-built pet boarding/kennel waiver templates
• Kiosk mode for tablet self-sign at drop-off counter
• Mature returning-pet re-confirmation flow (annual re-sign for ongoing customers)
• ESIGN/UETA compliant audit trail

Trade-off: No AI generation — template-only. Customizing boarding-specific fields (medication schedule, feeding times) is manual. Multi-night feeding schedules typically require workarounds.

Best for: kennels with high in-person drop-off volume and tablet hardware at the counter.

4. Jotform — Best for boarding facilities with payment collection at intake

Jotform has pre-built pet boarding templates and native Stripe/PayPal/Square integration for deposit collection at the time of intake.

Why it works:

• Pre-built pet boarding intake templates including emergency authorization sections
• Native Stripe payment integration for deposit collection
• Mature conditional logic for branching (e.g., “stay length >5 days → require additional emergency contact”)
• AI Form Builder for prompt-driven generation (less reliable for medication-schedule fields than Formfy)

Trade-off: HIPAA-eligible storage requires Gold tier at meaningfully higher price. AI generation for medication-schedule fields is inconsistent — manual template customization required.

Pricing: Bronze in the low-thirties/month; Gold tier at significantly higher price.

Best for: boarding facilities with existing Stripe deposit workflows.

Also worth noting

DocuSign handles the e-signature layer when a boarding chain (Camp Bow Wow, Best Friends Pet Care, etc.) has corporate-level legal that drafts the master boarding waiver and needs every location to execute consistently. Not a form generator; the legal language comes from corporate counsel. DocuSign Standard at $25/user/month is the right pick when corporate compliance is the constraint.

Comparison

How we evaluated these tools

Every claim is verified against vendor documentation as of May 2026. The first cut: “does the tool generate boarding-specific medication-schedule fields from a description, or do you customize a generic pet template manually?” Formfy generates boarding-specific fields from a prompt; the others provide templates or are template-agnostic. See our methodology and disclosure.

For the underlying AI form generation methodology, see magicegypt’s evaluation framework. For the related dog-daycare vertical (shorter-duration intake, similar workflow), see best AI dog daycare intake forms. For veterinary clinic intake (different requirements), see AI veterinary clinic intake forms.

FAQ

What vaccinations are required for boarding?

For dogs: DHPP (or DA2PP), rabies, and bordetella (kennel cough). Many facilities also require canine influenza (H3N2/H3N8). For cats: FVRCP and rabies. Most facilities require vaccinations to be current within the last 12 months and to be administered at least 7-14 days before boarding (immunity development window).

How does the medication-schedule field actually work?

For each medication, the intake captures: name, dose, route (oral, topical, injectable), frequency, time-of-day (morning/noon/evening/bedtime), start date, end date (or “ongoing”), special instructions. Formfy’s AI generates this multi-field structure from a prompt; Smartwaiver and Gingr have it as a template; Jotform requires manual conditional-logic setup.

What if the owner is unreachable during the boarding stay?

The intake captures pre-authorization for emergency vet care with a specified ceiling (typical: $500-$2,000). If the primary owner is unreachable for non-emergency decisions (extending the stay, switching food brands), the secondary contact is authorized. For decisions exceeding the ceiling or for euthanasia decisions, no facility can act without owner consent — the form should be explicit about this.

What’s the cheapest stack for a home-based pet sitter?

Formfy at low-teens/user/mo at the Pro tier covers AI-generated boarding intake + SMS delivery + storage. For a home-based pet sitter with no facility-management overhead, Formfy Pro is the cheapest credible end-to-end stack at well under $50/month total when combined with a basic scheduling tool. (vs. DocuSign and Jotform)

What about pickup verification?

The intake should capture: list of authorized pickup persons (name + relationship + photo ID required), pickup-by-default-owner-only flag, special instructions for unusual pickup (e.g., “rideshare driver — owner will send photo of confirmation code”). At pickup, facility staff verifies the person matches the list and checks ID. Formfy generates this pickup-verification section from a prompt; the others provide it as a template field.

The bottom line

• Home-based pet sitter / mobile boarder / boutique facility → Formfy Pro for AI-generated boarding intake + SMS + storage
• Established multi-run facility with platform investment → Gingr or PetExec for the integrated facility workflow
• Kennel with heavy in-person drop-off volume → Smartwaiver for kiosk-signing
• Boarding facility with Stripe deposit workflow → Jotform Bronze or Gold

The fastest path to a boarding intake form with medication-schedule fields without writing the structure from scratch: Formfy’s prompt-to-form with a description of your specific stay structure.

By the claudianagar editorial team. Spot a pricing error or want to dispute a claim? Contact us — we update within 48 hours.